— Inspection Checklist

Plugnotes, your software for inspection checklists.

Replace your paper checklists with timestamped digital forms — for job start-ups, HSE inspections, preventive maintenance. Signed, archived, actionable.

— The Problem

Why digitize your
inspection checklists?

‹›
01
Paper checklists lost in binders

Your checklists pile up in binders. Finding a document for an audit takes time — and proof of execution is never guaranteed.

02
Unprovable timestamps

Without automatic timestamps, the date and time of a verification cannot be proven. This is a problem during audits or inspections.

03
Unreported non-conformities

Failed items noted on paper are not seen immediately. Corrective actions are delayed.

— how it works

Create, collect, share & analyze
without development.

01

Create your custom digital checklist

In a few clicks, you design your checklist — Yes/No items, conditional description fields, photos, signature. Adapted to each type of inspection. No IT development required.

02

Complete your checklists in the field

Your teams check off items from their tablet or smartphone, even without a connection. Timestamps and geolocation are automatic.

03

Share and archive your results

A complete PDF report is automatically generated with each submission. Digitally archived and instantly shared with managers.

04

Connect Plugnotes to your ERP

Checklist data feeds into your Maintenance or HSE modules in Odoo or Business Central upon validation.

— Why Plugnotes

What Plugnotes offers for your
inspection checklists

01
Automatic timestamp for each item
The date and time of each response are automatically recorded. Undeniable proof for audits and inspections.
02
Auto-generated inspection PDF
Complete PDF report with all responses, photos, and signature — generated automatically. For ISO, CPAS, or insurance audits.
03
Conditional forms
Failed item → description and photo fields appear automatically. Guided interface for field teams.
04
Ease of use
Accessible to everyone, internal and external, regardless of skill level. Your field teams can get started with Plugnotes in minutes.
05
Quick setup
Implementation and customization without IT development. Operational in a few days — without the help of your IT department.
06
Offline Mode
Your teams access Plugnotes without network or internet connection. Data automatically syncs upon reconnection.
07
Unlimited Integrations
Plugnotes integrates with any business application — ERP, CRM, WMS. Via no-code connector, API, or Zapier. Field data automatically feeds your systems.
08
Fully customizable solution
A no-code solution that adapts to any specific business process. Choose your fields, workflows, and templates — in just a few clicks.
09
Centralized and actionable data
All your field data is automatically centralized, traceable, and ready for analysis. Dashboards, CSV exports, customized PDFs.
— customers

Companies using Plugnotes for their inspection checklists.

Horeca Toppers

Checklist

CoffeeRoots

Quality control

Let's talk about your project
Do you want to digitize your inspection checklists? Let's discuss your current project and challenges and see how Plugnotes can help you.
— Integrations

Connect your digital checklists
to your ERP

Odoo Connector
Your forms are populated and update records directly in Odoo: customers, items, inventory, interventions. No middleware, no complex configuration.

Read Odoo customers and items
Automatic ticket and order creation
Bidirectional synchronization
Compatible with Odoo SH

Learn more →

Business Central Connector
Full integration with Microsoft Business Central. Receipts, interventions, quality, synchronized with your BC without delay, cloud or on-premise.

Native connection to BC tables
Customer and item card updates
Automatic BC document creation
Compatible with BC cloud and on-premise

Learn more →

Open API
Is your ERP not Odoo or Business Central? Plugnotes integrates via REST API, webhooks, and Zapier.

Documented REST API
Inbound and outbound webhooks
Zapier

Learn more →

— Frequently Asked Questions

Everything you want to know about inspection checklists

Why digitize your inspection checklists?

Paper checklists are a source of errors, information loss, and repetitive tasks. With a digital solution like Plugnotes, you centralize your data, improve traceability, and save time at every step.

Can you create multiple types of checklists with Plugnotes?

Yes, each checklist is fully customizable. You can create as many templates as needed for your use cases: maintenance, safety, compliance, internal audit, etc.

Can Plugnotes replace our paper HSE checklists?

Yes — safety inspections, hot work permits, equipment verifications. Timestamped, signed, archived.

Are checklists automatically timestamped?

Yes. Each response is automatically timestamped — undeniable proof for audits.

Can different checklists be created for each type of intervention?

Yes — as many templates as needed. By type, by site, or by equipment.

Usable for ISO or CPAS certification?

Timestamped and signed PDF exports meet the documentary requirements of most certifications.

Ready to see Plugnotes in action on your field?

Create your first form in minutes, or let us show you how Plugnotes transforms your field operations into structured ERP data.